![]() ![]() ![]() The order of AutoText entries is alphabetical keep that in mind when naming AutoText. There’s a preview of the AutoText plus the name. Now you have some AutoText entries – how to insert them into an email? There’s a few options.įrom the Insert | Text | Quick Parts | AutoText menu: Insert content in its own page: doesn’t apply to emails. Insert content in its own paragraph: good for standard paragraphs, disclaimers etc. Insert content only: adds the AutoText at the current insertion point. Use NormalEmail.dotm so the AutoText is available to all Outlook emails. Save in: which template to save the AutoText in. We’ve created a new ‘Email’ category (from the pull down list) to classify these AutoText entries. Choose AutoText.Ĭategory: Building Blocks also have Categories (no relation to Categories elsewhere in Outlook). Gallery: Word Building Blocks separate into various Galleries. This is important because the F3 shortcut works from the AutoText name. This will open a Create Building Block dialog: selected go to Insert | Text | Quick Parts | AutoText then Save Selection to AutoText Gallery. Note: Despite the name ‘AutoText’ these blocks can contain images, tables etc. Type in your standard text (or, more likely, copy it from a past message) then select everything you want in the AutoText entry. Open a new Outlook email so you can access “Word as an email editor”. Personally, we prefer to put the Autotext gallery on the Quick Access Toolbar where it’s more easily found. These AutoText blocks can be selected from the Insert | Text | Quick Parts | Autotext menu or using the F3 shortcut. In this article, we’ll show you how to make a gallery or dropdown menu of text chunks you can add to your emails. ![]() As many of you know, the email editor in Outlook is Microsoft Word in a slightly altered form. Strictly speaking, Word has feature that’s also available in Outlook. Outlook has a feature that’s good for recycling text for emails. Here’s an option that’s a lot faster and more consistent. In many situations, there’s common text or even whole messages that you want to reuse in emails. ![]()
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